VISIBLE OR INVISIBLE · RESOURCE 04 · CHAPTER 16

AI Readiness Scorecard

A companion tool from Visible or Invisible by Sannah Vinding

What can this process do reliably today?

Check how reliably one workflow or process works today, including the part AI plays. Find what needs attention before expanding AI use.

Working on your own? Make an initial assessment, then review it with the process owner and the people involved. You can save it unfinished.

For later edits, save a working copy and reopen it here. A PDF is for reading, printing, or sharing. Your answers are not saved automatically.

Session only · Your answers are not saved automatically.

Worksheet controls are loading. If this message stays visible, enable JavaScript and test the page outside the Divi Visual Builder before entering answers.

Saving, privacy, and printing

This worksheet keeps your answers in the open page by default. Closing or refreshing can lose your work. Save for later downloads an editable JSON file containing every entry. Print results makes a snapshot of the assessment; the optional plan has separate print choices. Store and share them through your own approved channel. For a team session, choose one person to maintain the file.

Browser saving is optional and manual. It stores one copy in this browser profile, does not sync between devices, and can be removed by browser cleanup. Other people using the profile may be able to open it. Avoid secrets, sensitive personal data, and material that should not be stored on this device.

This module has no analytics, AI API, backend, email, or answer-submission endpoint. It cannot control the host website’s other scripts. Use fictional or non-confidential information while testing.

Print results includes your process, all five ratings, supporting notes, and any expected-benefit answers. Print follow-up plan includes entered follow-up details, a short result summary, and any expected-benefit answers. Print results and plan combines them when you have entered a plan. Long answers continue onto additional pages. Use Letter portrait, 100% scale, Margins: None, and turn browser headers and footers off. The report supplies its own margins and numbered footers.

01

Choose one process

Keep all five answers about this process. Use examples from the work as it happens today.

Choose Yes if AI contributes anywhere, even in a separate tool whose output you bring back. Automation that only follows fixed rules does not count as AI.

For example: draft product descriptions, prepare customer replies, or monitor competitors. AI can be a separate tool whose results people bring back into this process.

If AI is not used here yet, use the questions to plan what needs strengthening. These ratings do not demonstrate tested AI reliability.

Optional review details
02

Make five choices

Whether you use individual prompts, saved instructions, or an agent, assess how reliably the whole process works. The stages are ratings, not steps to complete. Choose from what you’ve seen in real work. Your answers can differ. If between two stages, choose the lower stage. Do not average. If you haven’t checked, choose “Not yet assessed” and return later.

How the three stages work
Stage 1

Isolated Experiments

Results depend on individual effort. Sources, ownership, and checks vary by person.

Stage 2

Defined Workflows

The process is repeatable, with named owners, approved sources, clear handoffs, and regular reviews.

Stage 3

Integrated Operating System

Connected teams use and improve the process through shared standards. It stays reliable under normal working pressure.

The descriptions in each row put the book’s stages into everyday words. The book uses the weakest critical signal when deciding whether to expand; this scorecard uses the lowest of all five. Stage 3 applies to the connected work reviewed here, not every process in the company. Stage 3 means shared standards across connected teams; AI does not have to be embedded in software. Chapter 16, pages 182–185.

A blue line marks your lowest-rated areas. Choose one to improve first.

Who takes responsibility? Workflow ownership

Who takes responsibility?

Workflow ownership

For example: a decision or correction someone handled, and what happened when they were away.

Not yet assessed
Can people find and use the right, current information? Source trust model

Can people find and use the right, current information?

Source trust model

Information may be in an ERP, CRM, email, presentations, or shared folders. Look at whether people know where to find the approved version and hear about updates.

Not yet assessed
How do we check and improve the work? Review rhythm

How do we check and improve the work?

Review rhythm

For example: the last check, what problem it found, and what changed afterward.

Not yet assessed
Do the people involved have the information they need to work together? Cross-functional alignment

Do the people involved have the information they need to work together?

Cross-functional alignment

Think about a shared decision, an update, or work passed from one person or team to another.

Not yet assessed
Do people follow this process in their day-to-day work? Adoption behavior

Do people follow this process in their day-to-day work?

Adoption behavior

For example: whether people follow the agreed way of working and its checks when work gets busy.

Not yet assessed
Optional: follow one real example

Information you trust → AI’s contribution → checks suited to the risk → an answer, action, or decision.

Check the information going in and the result coming out. Agree where automatic checks are enough, where a person must review or decide, and who is responsible for mistakes or changes. This is an illustrative way to inspect the process.

03

Your scorecard result

No overall stage yet

Filled circles show your current stage, not a percentage.

What could improving this process make possible? (optional)

These are hoped-for benefits to review later. Improvement might mean greater accuracy, fewer corrections, or more time for other work; a higher rating alone does not prove it.

You can stop here and discuss your results with your team.

Save for later keeps all entries, including a collapsed plan, in an editable working copy. Print creates a PDF to read or share.

Book example: why 2, 2, 1, 2, 2 is still Stage 1

The book’s Northstar example is a calibration aid, not your assessment. Opening it never changes your answers.

  • Workflow ownership: Stage 2. A named owner runs the process.
  • Source trust model: Stage 2. The process uses approved sources.
  • Review rhythm: Stage 1. Reviews are uneven and errors are caught by chance.
  • Cross-functional alignment: Stage 2. Technical proof, sourcing, and customer context survive handoffs.
  • Adoption behavior: Stage 2. Teams beyond the pilot use the process.

Workflow stage: 1 · Isolated Experiments. Review rhythm is the weakest signal.

Next correction: establish a recurring review, name the correction owner, and define what happens when an answer is wrong, incomplete, or unsupported.

Visible or Invisible, Chapter 16, page 186.

Plan your next step — optional

Ready to plan an improvement?

A lower rating shows what to strengthen. Use it to guide the capability and team-design decisions in Chapter 17. You do not need a plan to complete your assessment.

Choose a change that would strengthen the lowest-rated area.

Add whatever is useful now. You can save a partial plan and return later.

Say when you’ll review it next and how often after that.

For example: what you would see happening differently in real work.

Optional: record a team decision after discussion

Record the team’s decision after discussing the actual work. Completing this scorecard does not approve expansion.

  • Proceed when the weakest signal has an owner, a correction move, and a review rhythm.
  • Adjust if the team is celebrating usage or output volume before reliability is proven.
  • Hold if one showcase pilot is being used to imply maturity across the organization.

Chapter 16, page 189. Make the correction before expanding.

Expected benefit (same answers)

These are the same answers as above. Refine them here if useful, then use “What would show that it’s better?” to plan how you’ll check.

No follow-up plan entries yet. Any expected-benefit answers are included with your results.

Improve the weakest area before expanding.

Use what the process does reliably today to decide what to improve next.

Visible or Invisible · Sannah Vinding · Chapter 16 companion tool

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